How to book your travel?

Before approval of your application

  1. The researcher books the tickets in advance with Uniglobe Smart Travel Ghent or Omnia Travel and mentions the application to FWO.
  2. Uniglobe Smart Travel Ghent or Omnia Travel books the travel arrangement with the FWO customer code.
  3. Uniglobe Smart Travel Ghent or Omnia Travel charges to the researcher
  4. The researcher pays the invoice to Uniglobe Smart Travel Ghent or Omnia Travel
  5. If the FWO approves the travel grant, the researcher notifies Uniglobe Smart Travel Ghent or Omnia Travel (using the notification letter or e-mail)
  6. Uniglobe Smart Travel Ghent or Omnia Travel credits the first invoice and reimburses the amount to the researcher
  7. At the same time, a new invoice is made by Uniglobe Smart Travel Ghent  or Omnia Travel to the FWO, mentioning the reference number of the travel grant
  8. The FWO pays the invoice to Uniglobe Smart Travel Ghent or Omnia Travel

After approval of your application

  1. The researcher books the tickets with Uniglobe Smart Travel Ghent or Omnia Travel using the notification letter or e-mail concerning approval of his/her travel grant
  2. Uniglobe Smart Travel or Omnia Travel Ghent sends an invoice to the FWO
  1. Uniglobe Smart Travel Ghent or Omnia Travel books the travel arrangement with the FWO customer code.
  1. The FWO pays the invoice to Uniglobe Smart Travel Ghent or Omnia Travel

 

A list of the Uniglobe Smart Travel Ghent or Omnia Travel travel agencies can be found here.