Submission of a joint project proposal at the FWO (FWO as Lead Agency)

In the framework of the Weave initiative, the FWO has a bilateral agreement with the following partners:

In practice this means that researchers who are eligible at the FWO can submit at the FWO a joint bilateral or trilateral project with researchers from Austria (FWF), the French-speaking Community of Belgium (F.R.S.-FNRS), Germany (DFG), Luxembourg (FNR), Poland (NCN), Slovenia (ARIS), Sweden (Formas) and/or Switzerland (SNSF).

Important dates

  • 15 January 2024: call opens
  • March 2024: internal deadlines at host institution (contact the responsible department of the host institution in a timely manner for the transfer of the application between supervisor-spokesperson and host institution)
  • 2 April 2024 at 5.00 pm: call closes (final submission date via FWO e-portal by main host institution)
  • 9-20 September 2024: rebuttal phase (in writing)
    • 20 September 2024 at 23h59: end of rebuttal phase (final submission date via FWO e-portal by promoter-spokesperson)
  • 21 October – 15 November 2024: (in person) panel meetings
  • 13 December 2024: announcement of results
  • 1 January 2025: start of project at Flemish side
  • January 2025: feedback is sent to supervisor-spokesperson

Features

Weave is not a new, separate funding programme. It makes use of existing funding channels for fundamental research (with the corresponding timelines and conditions) of the Weave partners. In 2021, the FWO integrated the Weave initiative within its channel for regular FWO research projects for fundamental research. Please make sure to consult for more details this webpage.

  • Project duration: as a rule, projects have the same duration both on the Flemish side and on the non-Flemish/foreign side, and the project duration rules of the Lead Agency apply:
    • FWO as Lead Agency: in principle maximum 4 years, minimum 2 years.
    • Please note:
      • When German researchers are involved (through research funder/Partner Agency DFG), the maximum project duration is 3 years, both on the Flemish side and on the non-Flemish/foreign side.
      • When Swedish researchers are involved (through research funder/Partner Agency Formas), the max. project duration at Swedish side is always max. 3 years. However, this project duration of max. 3 years is not by default applicable to the other partners involved.
    • An overview of the (maximum) Weave project durations can be found here.
  • FWO staff and consumables: at least € 50,000 per year for the entire project (all Flemish, federal and non-Flemish institutions included) and at most € 145,000 per year per Flemish/federal institution.
  • FWO equipment: maximum € 150,000 per project (all Flemish and federal institutions included).

Profile and conditions

The modalities (e.g. budget) and eligibility criteria of the Flemish part follow the regulations of the junior/senior research projects for fundamental research. This means among other things:

  • Institutions involved (Article 7) and (co-)supervisor(s)(-spokesperson(s) (Article 10-12) involved have to comply with the conditions described in the regulations for junior/senior projects for fundamental research. Within a Weave project it is however not possible to include a non-Flemish institution other than the involved foreign Weave partner(s) for up to 10% of the total project funding.
  • Junior vs. senior projects pursuant to Article 10 of the regulationsfor junior/senior projects for fundamental research. To determine the type of project (junior/senior), the scientific seniority of the involved non-Flemish/foreign Weave (co-)supervisor(s) also needs to be taken into account.
  • Weave projects are taken into account for the maximum of 2 research projects fundamental research per application round for which you can act as (co-)supervisor(-spokesperson). They also fall within the rule stating that the total number of research projects fundamental research – applied for and currently ongoing – in name of one and the same (co-)supervisor(-spokesperson) cannot be more than two on the starting date of the new granted project.
  • The same Weave project may only be submitted once within the same budget year. The parallel submission of the same Weave project at several research funders where the research partner(s) involved is (are) eligible, is therefore not allowed.
  • Applicants agree with the Research Integrity Clause.

The modalities (e.g. budget) and eligibility criteria of the non-Flemish/foreign partner(s) follow the regulations of the respective research funder(s) for which they are eligible. In case the FWO is the Lead Agency, however, it is important to include full details in the application form, also with regard to the budget applied for at the other research funder(s). Further information can be found on the specific websites of the eligible research funders:

The aforementioned information is a crucial part of the eligibility check at Swedish side. Therefore Swedish researchers (and the Swedish part of the joint Weave proposal) must adhere to the restrictions within Formas’ areas of responsibility.

Procedure?

The submission and evaluation of this type of joint project proposal follow the procedure of the junior/senior research projects for fundamental research. This means among other things:

Regulations and downloads

For any further questions regarding Weave, please send an email to weave@fwo.be