Grant for participation in a workshop or course abroad

Schematic overview of measures related to international mobility

FAQ International mobility


This grant supports researchers who wish to participate in a course or workshop abroad giving them the opportunity to (further) specialize in their area of interest in a scientific knowledge or research center within the framework of research or new techniques. The grant covers the travel expenses in order to encourage mobility and international contacts between research groups.


  • The grant covers:
    • travel expenses Brussels – workshop/course venue (return trip);
    • a fixed allowance of € 66 per day, with a maximum of €1.650, for stays with a duration of more than 7 days. 
  • Submission: online in English no later than 3 months prior to the departure date.
  • Announcement of results: via e-mail.
  • Success rate 2020: 41%
  • Flight- or train tickets in the frame of an FWO grant, can onlybe booked through a travel agency authorized by the FWO (Uniglobe South West Travel and Omnia Travel). Bookings through another travel agency will not be reimbursed by FWO.
  • How to book your travel?
  • Be aware: For any travel towards a higher-risk destination, the FWO (travel) grant can only be used in case of a positive advice of the concerned host institution. Please make sure to request this advice at the responsible advisory body of your host institution.

Profile and conditions

  • Throughout the entire period of your stay abroad, you are affiliated to a university or university hospital in the Flemish Community or to a federal or Flemish scientific institute (see regulations for more detailed information).
  • Attention: for applications with a departure date from the 1stof October 2016 onwards there is no longer a nationality requirement for predoctoral candidates. Nevertheless, as a PhD student you should have obtained a master degree in one of the member states of the European Economic Area (EEA) or Switzerland* (see regulations for more detailed information). There are no degree or nationality requirements for candidates from postdoctoral level onwards.

*You can have your certificate, awarded outside EEA and Switzerland, recognized by NARIC, as being on the level of a Flemish master degree. This also applies to diplomas awarded in the UK.

  • You have at least one peer-reviewed publication. Remark:in case you cannot comply with this requirement, you should clearly motivate this in the appropriate section in the online application form.
  • In case you already receive a bench fee within a granted mandate or fellowship, you cannot apply for a travel grant for a conference, short study visit or participation in a workshop/course in one of the member states of the EEA or Switzerland or the United Kingdom, since this bench fee can be used for these purposes.
  • For short study visits, workshops/courses and conferences, a maximum of two grants per person and per civil year can be awarded.


  • You submit your application in English no later than 3 months prior to the departure date. You will immediately receive a confirmation by e-mail when the application has been submitted successfully. If this is not the case, you need to contact
  • You attach the acceptance letter for the workshop/course.
  • Your application is submitted to the International Collaboration Committee (CIWC). Consult this time schedule to see when your application will be evaluated and when the result will be communicated.
  • Advice, selection and evaluation criteria
    Here you can find all advice, selection and evaluation criteria for a ‘Grant for participation in a workshop or course abroad’ at FWO.
  • A letter of recommendation from your supervisor/head of research unit is no longer requested.

Please be aware that the International Collaboration Committee (CIWC) has no meeting in August

Regulations and downloads

 The following forms are available: