Submission of a joint project proposal at another research funder than the FWO (FWO as Partner Agency)

In the framework of the Weave initiative, the FWO has a bilateral agreement with the following countries:

In practice this means that researchers eligible at the FWO can submit together with their non-Flemish/foreign partner (eligible at one of the aforementioned research funders) a bilateral research project to the research funder for which the non-Flemish/foreign partner is eligible. This research funder will act as the Lead Agency and as such be responsible for the entire administrative procedure and scientific evaluation.

Furthermore, where desired, it is possible to extend the project to a trilateral project because all of the aforementioned research funders have concluded bilateral agreements as well with other Weave partners.  This paves the way for the these trilateral projects (combinations).

More information about current European collaboration opportunities within Weave can be found on this interactive map.

Features

Weave is not a new, separate funding programme. It makes use of existing funding channels for fundamental research (with the corresponding timelines and conditions) of the Lead Agency.

Further information about these programmes for the research funders with whom the FWO has signed a bilateral agreement, can be found on the following websites:

More information about the timeline, conditions, procedure... of each of these research funders can also be found on this interactive map. For the deadlines adopted by the respective research funders, see below under section ‘Procedure?’

  • Project duration: as a rule, projects have the same duration both on the Flemish side and on the non-Flemish/foreign side, and the project duration rules of the Lead Agency apply:
    • If DFG Germany or ARRS Slovenia is the Lead Agency, the project duration on the Flemish side is also max. 3 years.
    • If FNR Luxembourg is the Lead Agency, the regulations of the FNR’s CORE programme need to be followed: the Flemish side can then in principle also request a maximum project duration of 3 years. Only when the Luxembourg side makes use of the option to additionally request a PhD student in the 4th year, Flemish applicants can also request budget from the FWO for the 4th This extra budget for a 4th year from FWO is however limited to PhD related costs (staff costs and bench fee) and also needs to be scientifically motivated (!).
    • An overview of the (maximum) Weave project durations can be found here.
  • Announcement of results: the Lead Agency’s procedure and timing apply.
  • Start of projects on the Flemish side (regardless of the Lead Agency): 1st of January 2023.

Profile and conditions

The modalities (e.g. budget) and eligibility criteria of the Flemish part follow the regulations of the junior/senior projects for fundamental research. This means among other things:

  • FWO staff and consumables: € 45,000 to € 130,000 per year, project partners may also request a budget in the amount of € 0 or € 20,000 per year.
  • FWO equipment: maximum € 150,000 per project.
  • Institutions involved (Article 7) and (co-)supervisor(s) (Article 10-12) involvedhave to comply with the conditions as described in the regulations for junior/senior projects for fundamental research. Within a Weave project it is however not possible to include a non-Flemish institution other than the foreign Weave partner(s) involved for up to 10% of the total project funding.
  • Weave projects are taken into account for themaximum of 2 projects per application round for which you can act as (co-)supervisor(-spokesperson). They also fall within the rule stating that the total number of research projects fundamental research – applied for and currently ongoing – in name of one and the same (co-)supervisor(-spokesperson) cannot be more than two on the starting date of the new granted project.
  • The same Weave project may only be submitted once within the same year. The parallel submission of the same Weave project at several research funders where the research partner(s) involved is (are) eligible, is therefore not allowed.

Procedure?

  • The application needs to be submitted in its entirety according to the procedure (incl. deadline) in place at the relevant non-Flemish/foreign research funder (Lead Agency).
    Please note: in addition to this submission,
    • the Flemish supervisor-spokesperson needs to do an administrative submission to the FWO through the E-portal,using the specific application form ‘Research project WEAVE (FWO acts as Partner Agency)’, no later than 7 working days after the deadline adopted by the non-Flemish/foreign research funder (Lead Agency) where the complete research proposal was submitted. Important: in the tab ‘project’ you must upload the complete and identical application (not only the project description) as submitted to the Lead Agency (PDF format).
    • each Flemish (co-)supervisor(-spokesperson) must have a profile on the FWO E-portalincluding an updated overview of their functions/careers.
  • Although some research funders with whom the FWO has a bilateral agreement in principle have a system of continuous submission, specific deadlines apply to Weave projects in which a Flemish partner is involved:
    • Austria FWF: 1st of April 2022
    • French-speaking Community of Belgium F.R.S.-FNRS: 7th of July 2022
      • Please note: If F.R.S.-FNRS is the Lead Agency, and Flemish researchers are involved, it is necessary, for administrative and financial-technical reasons, to make an administrative pre-submission to the FWO through the E-portal, deadline: 24th of May 2022.
    • Germany DFG: 1st of April 2022
    • Luxembourg FNR: 21st of April 2022
    • Poland NCN: 15th of December 2022
    • Slovenia ARRS: 28th of February 2022
    • Switzerland SNSF: 1st of April 2022 (the 1st of October 2022 deadline at SNSF is not open for Swiss-Flemish projects)
  • The FWO and the research funder(s) involved check the eligibility of the application.
  • The entire evaluation will be performed by the research funder where the research proposal was submitted (Lead Agency) according to its own procedures. Positively evaluated proposals will be presented by the Lead Agency to the FWO and to any other researchers involved for ratification.
  • The boards of trustees of all research funders involved do the final ratification. The FWO will pay for the Flemish part of positively evaluated proposals proposed by the Lead Agency.

Regulations and downloads

For any further questions regarding Weave, please send an email to weave@fwo.be